Medical information system «Smart»

Modules

What the system automates

Every module works with the patient's single electronic medical record.

• Appointments

  • quick patient (electronic medical record) search by full name, passport series and number, tax ID;
  • advance booking with a specialist for a set time, confirmation, rescheduling to another date or doctor;
  • patient card: passport details, registered and actual addresses, phone numbers;
  • lists of booked patients with filters by patient, doctor and service (consultation, ultrasound, etc.);
  • printing of medical record forms.

• Admissions department

  • records of hospitalisations, refused hospitalisations and outpatient visits;
  • results of the initial examination;
  • referrals for laboratory and diagnostic tests;
  • medicines prescribed in the admissions department;
  • logs and forms, including form 003/o "Inpatient medical record" and the log of admitted patients and refused hospitalisations.

• Ward physician

  • placement of patients by department and ward, automatic bed-day count;
  • assignment of the attending physician, initial examination, ICD-10 diagnosis;
  • referrals for tests and consultations, prescriptions, operation reports;
  • history of previous visits, test and examination results (ultrasound, ECG, X-ray);
  • progress notes, import of any text and images into the record, automatic discharge summary.

• Medicines

  • receipt and accounting of medicines by the pharmacist, distribution to departments and nursing stations on request;
  • control of stock and consumption in departments;
  • administration of prescriptions with write-off to the patient;
  • automatic calculation of treatment cost.

• Laboratory

  • test requests from departments arrive automatically;
  • entry of results and checks against reference ranges;
  • import of results from laboratory equipment;
  • accounting of consumables;
  • printing of results in the forms of the Ministry of Health of Ukraine.

• Intensive care

  • patient records, examination by the doctor on duty;
  • requests for tests and procedures, prescriptions;
  • reports of operations, transfusions and other procedures;
  • examination results, progress notes, full access to the patient record.

• Functional diagnostics

  • ultrasound, X-ray, ECG, endoscopy: examination reports;
  • storage of text and image results, access to previous ones;
  • custom report templates for the facility's methods and specifics.

• Sick leave

  • opening, extending and closing sick-leave certificates;
  • issue log;
  • deadline control.

• Working time

  • planning and recording of working time, workload calculation;
  • schedules that account for weekends, holidays and duty shifts;
  • timesheets.

• Statistics

  • medical reporting forms;
  • custom reports and queries by any parameters;
  • export to Excel, PDF, LibreOffice.

• Document management

  • internal documents, task assignment and follow-up;
  • management system documents (ISO, GMP);
  • tender purchase requests.

• Medical services

  • service price list;
  • payment for services by the patient;
  • invoices.

• HR management

  • staff records;
  • staffing table.

Hardware

No "super servers"

The system runs on any version of Windows from XP onwards; below are recommendations for new hardware. Reliable components matter more than raw power.

• Workstation

  • Windows XP or later, the free Microsoft Access Runtime; for reports — Microsoft Office or the free LibreOffice;
  • minimum: 1.5 GHz processor, 1 GB of memory, 100 Mbit network, 1280×1024 monitor — existing older PCs will do;
  • for new hardware: Core i3 / Ryzen 3, 8 GB, SSD from 256 GB, 1 Gbit network, 21–24″ Full HD monitor;
  • if needed: barcode scanner, biometric ID reader, printer.

• Server for up to 50 workstations

  • quad-core processor, Core i3/i5 or Ryzen 5 class;
  • 16 GB of memory;
  • two SSDs from 500 GB in a mirrored array (RAID 1);
  • 1 Gbit network, uninterruptible power supply;
  • Windows (desktop Pro or Windows Server);
  • database — the free Microsoft SQL Server Express.

• Server for more than 50 workstations

  • Core i5/i7 or Xeon;
  • 32 GB of memory or more;
  • SSDs in RAID 1 or RAID 10;
  • 1 Gbit network or faster;
  • Windows Server;
  • database — Microsoft SQL Server Standard.

Data protection

Security and reliability

• Access

  • login with user name and password;
  • role-based access to data.

• Logs

  • complete logging of user actions.

• Backup

  • backup and archiving at set intervals;
  • data exchange between departments over a secure VPN.

Advantages

Why working with us is easy

• Experience across industries

  Experience automating different industries lets us quickly understand the problems that arise and apply best practices to solve them.

• Responsiveness

  We resolve emergency requests as quickly as possible.

• Modularity

  The system can be rolled out in stages — from registration and the admissions department to the pharmacy, laboratory and HR.